Compras públicas ágeis: uma proposta de aplicação Lean & Agile no planejamento de compras de uma Universidade Federal

Abstract

Public procurement are acquisitions and contracting of goods and services carried out by the Public Administration with the objective of guaranteeing the necessary items to offer its services to society. Thus, they play an important and strategic role for the economy of countries, as their magnitude transforms Government Procurement into a complex and multidimensional system. In this new context of Public Administration, the challenge is to think of this system beyond the price-quality dichotomy, seeking innovative alternatives that help management to plan, contract and manage objects that generate value for agents and stakeholders. Thus, this research proposes a management model for the Public Procurement Planning process based on Lean & Agile. To this end, a case study was applied through participant observation and meetings with the Procurement sector and two asynchronous questionnaires for the Procurement sector board and those responsible for the requesting areas, in addition to the theoretical analysis of the documents that defines the Public Purchasing Planning. With this background on the theory and practice involved, it was possible to assemble the current state, map the waste and raise the needs and pain points of those involved using Lean concepts. Then, a theoretical future state was proposed, based on an MVP grounded on Lean & Agile principles. Along with the future state, hypotheses were also raised to be validated with the application of this research. Those hypotheses suggest that, in the future state, the process is more organized, promotes continuous feedback and agents are able to plan with more clarity and transparency. From a theoretical point of view, this work is important because there are few researches on the application of Lean and Agile methodology in public cases due to the present difficulty in modifying the vision and culture of Public Administration.